Accounting Assistant

1. Data Entry – Inputting financial transactions, invoices, and receipts into accounting software or spreadsheets.

2. Accounts Payable – Processing vendor bills, verifying payment details, and preparing checks or electronic payments.

3. Accounts Receivable – Creating and sending invoices to clients, tracking payments, and following up on outstanding balances.

4. Bank Reconciliation – Comparing bank statements to internal records to ensure accuracy and identify discrepancies.

5. Filing and Document Management – Organizing physical and digital financial documents for easy access and compliance.

6. Assisting with Payroll – Helping with time tracking, employee deductions, and preparing payroll documentation for review.

7. Expense Reports – Reviewing and processing employee expense submissions and ensuring proper documentation.

8. Maintaining Financial Records – Ensuring that ledgers, journals, and other financial records are updated and accurate.

9. Support During Audits – Gathering necessary documents and assisting accountants during internal or external audits.

10. Communicating with Vendors and Clients – Responding to basic financial inquiries and resolving billing or payment issues.

Responsibilities

• An Accounting Assistant is responsible for supporting the accounting team with a variety of essential financial tasks. Key responsibilities include processing accounts payable and receivable, ensuring all vendor invoices and customer payments are accurately recorded and handled in a timely manner. They maintain organized and up-to-date financial records, including ledgers and reports, to ensure accurate bookkeeping. The role also involves assisting with bank reconciliations by comparing internal records with bank statements to identify and resolve discrepancies. Additionally, the Accounting Assistant helps prepare payroll data and reviews employee expense reports for accuracy. Providing administrative support to the accounting team, they manage data entry, filing, and communication with vendors or clients regarding billing and payment inquiries.

Education Requirements

• Bachelors degree or greater

Experience Requirements

• Experience is required

Desired Skills

• The desired candidate for the Accounting Assistant position should have a strong set of technical and interpersonal skills to support the efficiency and accuracy of the accounting team. A high level of proficiency in Microsoft Excel is required. The ideal candidate should also be detail-oriented, with the ability to spot and correct errors in financial records. Time management and organizational skills are essential to handle multiple responsibilities and meet deadlines. Additionally, strong problem-solving abilities and effective communication skills are important for working collaboratively with team members and interacting with clients or vendors in a professional manner.

Qualifications

• The ideal candidate for an Accounting Assistant position should possess a solid understanding of basic accounting principles, financial terminology, and bookkeeping practices. Proficiency in accounting software such as QuickBooks and Microsoft Excel is essential for managing financial data accurately and efficiently. Attention to detail is crucial, as the role requires precise data entry and careful review of financial records. Strong organizational skills are also important, as the candidate must be able to handle multiple tasks, meet deadlines, and maintain well-structured files and documentation. Additionally, excellent communication skills are needed to interact professionally with team members, vendors, and clients when discussing billing, payments, or other financial matters.

Salary (in USD)

$23 to 28 Per Hour